Present (27): Alan Cushing, Alan Rutterford, Amanda Earlam, Ashley Blackmore, Ben Cook, Céline Aubry, Charlotte Cook, Conan Fryer, Emily Knight,Fletcher Collins-Shirley, Gordon Irvine, Graham Chapman, John Turner, KierenDrane, Laura Hill, Maggie Chapman, Mark Bell, Matthew Mason, Max D'Ayala, Nick Dowdy, Peter Harris, Richard Hill, Ross Payne, Samantha Collins-Shirley, Simon Nightingale, Stephen Howard, Zoe Shackleton
Apologies (17): Darren Murfitt, Barry Graves, Craig Holgate, Bob Shortland, Lionel Smith, Steve Tovey, Alfredo Verna, Bob Shorland, Alan Darby, John Crawford, Steve Starr, Sarah Edwards, Andy Thompson, Lee Thompson, Amie & Shashi Righton, Eric Drury, Leslie Wright
Chairman Stephen Howard declared the meeting open at 7:30pm and welcomed members to the meeting, thanking members for attending.
The chairman gave an overview of the structure of the club’s management. He described the role of the three elected club officers (Chairman, Secretary and Treasurer) as those ultimately responsible for the business of the club; the elected committee and events working group who work together to deliver the objectives of the club; and the membership who elect the above and enable the club to exist.
The chairman then explained the core activities of the club, and how they form our interaction within the club and without: organised training, club events, open events, competition and beginners. Helping members and non members achieve their goals in running. He highlighted the recent well attended club cross country race as an example of the club successfully working together to achieve these goals.
As a finishing thought, the Chairman raised the consideration of matching resources to objectives, and warned that the danger of overstretching ourselves would be a reduction in quality of what we do.
Awards were then presented to junior members:
(See AGM page)
The Treasurer presented detailed Income and expenditure accounts for the club overall, the Grunty Fen Half Marathon and the New Years Eve 10K, which showed surpluses of £7,283.80, £3,804.37 and £1,944.46 respectively for the year ended 31st December 2014. Significant differences from the previous year were highlighted and explained, where appropriate.
Details of kit stock were also included, showing a reasonable profit for the year, after small deficits in the previous two years.
Finally, the club Balance Sheet as at 31st December 2014 was presented. This showed net assets of £61,038.73, represented by a General Fund of £38,124.24 and earmarked accumulated Track Fund of £22,914.49, which included interest and additional income since the original £20,000 was set aside.
The Treasurer indicated that the club was in a very secure financial position, having accumulated funds with continuing surpluses over many years; moreover, after recent increases in subscription income, the club had become less dependent upon the profits from its two race events, although they still provided substantial income for the club.
Some membership statistics:
Beginners are a continued success and now important part of the club, 9th course running now. Conversion rate of beginners graduates to full membership is much improved since committee agreed in october to deduct beginners fee from membership fee should they join – a record 5 new members from 8th course. Sportivate Initiative 2013/14: Government supported scheme to encourage under represented 16-24 yrs into sport. Sadly not continued after one presentation due to low attendance and interest. This was a pattern mirrored across other similar projects in the region.
Racing: a brief summary in advance of the captain's report. 2014 saw members achieve:
Secretary said thank you to everyone for helping settle in to the club and committee over the past 18 months, for personal encouragement in running. In particular, thanks to former Secretary Steve Tovey for all his ongoing help with various aspects of club admin. A final reminder to pay subscriptions due.
As proposed at 2014 AGM, different levels of voluntary training thresholds now integrated in to Tue/ Thu programme:
Training well attended often with about 40 seniors and 40 juniors + coaches on Tuesdays plus improved senior turnouts on Thursdays and Sundays. Just before Christmas about 45 members took part in the Woodditton training runs, with the majority completing the full 30k.
Beginner’s courses, under Lionel’s devoted care, continue to be popular with several joining the seniors and progressing quickly to higher standards, such as Shashi Righton. Thanks to Lionel and his several helping coaches.
Many strong individual performances at all levels but notably Craig Holgate has continued to win ultra-events and represent his country and other 1sts included Kieren Drane’s Lode HM win.
Our 10kH, 1mH & DG 3k/5k events all enjoyed good entries and competition.
Good turnouts for the 2014 Kevin Henry 5k League and, all being well, we will host the August event this year – our first time.
In the FFL series, seniors are currently 8/16 and juniors 7/15. Good senior performances by: Tom Bracegirdle 3rd at St Neots, Alex Tate 4th at Bushfield, Gordon Irvine 7th at March. Also strong performances from Sadie Spring, Ross Webb, Robin Webb, Richard Hill, Stephen Howard & Conan Fryer. In the junior races, Gareth Lewis improved to 7th at Bourne Woods with strong series support from Fletcher Collins-Shirley, James Dack and Dana Fraser.
In the RNR, our A team were 2nd overall/open and 1st in the ARC LDR Championships. Gordon Irvine, Alan Darby, Tom Bracegirdle, Zoe Shackleton & Kieren Drane all won their stages. Thanks to our A and B team managers:
With the club paying entry fees for championships, there has been an encouraging entries for championship events: We had a record 34 seniors/over 20s and 12 juniors in the County XC at St Neots and won some medals. Zoe Shackleton was 7th overall (2nd FV35), Alan Darby was 8th overall, Stephen Howard was 1st MV50 and both our women’s and men’s vet teams were 3rd.
Four members (4) travelled to Brighton for the hilly SEAA XC Championships in January.
For our Club XC Championships on Cherry Hill Park and the Dean’s Meadow, a record 51 members entered (26 men, 10 women and 15 juniors) of which 46 ran.
Next Saturday, 12 members take part in the National XC Championships at Parliament Hill.
On 15/3 we have the private/invitation TTR and, if approved by this meeting I look forward to having several teams.
Looking forward, it would be a club first to enter the SEAA Road Relay Championships (men 12-stage and women 6 stage) at Milton Keynes on 29th March. Standards are high but the RNR has shown we have the ability to do this. Recommended minimum standards are men 6.5 m/m and women 8 m/m. Many other E Region clubs enter this event.
Head Coach Alan Rutterford identified a need to continue recruiting and training coaches, especially for juniors but also for Beginners Group attendees. He acknowledged the significant contribution made by parent helpers. AR stated that he intended to visit Ramsey Road Runners in the near future, for an exchange of coaching knowledge/ skills; and also stated hope to engage Paul Evans in a visit to our club.
Junior Section Secretary Samantha Collins-Shirley outlined how attendance was often as high as 45, and that appropriately vetted seniors and parents were an integral part of training sessions to help control large groups. SCS requested clarification of the DBS requirement for parent volunteers; RH confirmed that it was required for regular volunteers. 2014 saw the club adopt a Safeguarding and Welfare policy, which is now displayed on the notice board. The next step is emergency contacts cards for junior coaches and helpers to carry. SCS requested purchase of starting blocks be considered, with a view to preparing for CAA Development meetings at the track in St Ives from May. There was discussion with regard to the gradually increasing number of older juniors, several of whom are involved as a DofE requirement, and it was acknowledged that a safe route for integrating into senior training was desirable.
Open discussion. Various topics: KHL, Relay events (GBR, SEAA 12/6 Stage, SEAA 4 Stage, SEAA XC, Cambs. AA T&F, SEAA Fell Champs, Club events: Handicap Training races (JT agrees to include in training, Track ‘taster session’ (Ashley Blackmore to enquire)
£500 for Little Downham Village Hall/ Pavilion – more information required - withdrawn
£1000 for Tommy’s Pregnancy Charity, to mark international success of Craig Holgate in 2014 – sKD; Carried
It was explained that this means the 2015 subscription year due to end on 31st December 2015 will be extended free of charge to 31st March 2016.
Chairman initiated a ‘tester vote’ to see how the assembled felt about applying the same change to seniors, and the majority were in favour.
Stephen Howard clarified that this would include renewal of the proposed status for Jon Evans who had been approved on this basis by committee in year, subject to AGM approval
Withdrawn as resultant of proposals 13 and 16 being adopted, 2016 AGM would now be the appropriate time to review membership fee rate from 1st April 2016.
There was a lengthy discussion, and a request for clarification from the committee.
sRH; Defeated (significant abstentions)
SH proposed that the Hereward Relay was a disproportionate burden for the club at a time of year when the club would do better regaining it’s resources between GFHM and NYE 10k. Members would be welcome to organise their own entry to the event, but it was proposed that be struck from the list for vote. sRH; Carried.
JT provided a brief update on Track4Ely, and mentioned that RH had joined the T4E committee. The set aside track fund sum was reapproved for another year
Special Achievement Awards 2015 for 2014 (club’s officers)